Public notice of market search and expression of interest for “SERVICES FOR THE PRODUCTION, TRANSPORT, ASSEMBLY/DISASSEMBLY AND STORAGE OF AN EXHIBITION STAND FOR MIPCOM FOR THE THREE-YEAR PERIOD 2025/2027”
INTRODUCTION
Rai Com S.p.A., a company with a sole shareholder, with registered office in Rome, Via Umberto Novaro no. 18, with a share capital of €10,320,000 fully paid-in, tax code and VAT no. 12865250158 (hereinafter also “Rai Com”), is a company subject to the direction and coordination of RAI – Radiotelevisione Italiana S.p.A. (with registered office in Rome, Viale Mazzini no. 14, tax code no. 06382641006), whose corporate purpose includes, among other things, the ideation, organization, management, and participation in events, festivals, markets, and other national and international initiatives relevant to commercial activities, as well as the performance of all complementary and related activities.
PURPOSE
By publishing this public notice (“Notice“), Rai Com launches a market search to identify, in compliance with principles of non-discrimination, equal treatment, proportionality and transparency, companies to be invited to the competitive procedure for the assignment of services for the production, transport, assembly/disassembly and storage of an exhibition stand for MIPCOM for the three-year period 2025/2027 (“Services“).
The publication of this Notice is in itself preparatory to inviting the companies to the competitive procedure; however, it does not, as also indicated in the paragraph “Reserves and Clarifications”, oblige Rai Com to carry out the actual competitive procedure and it does not entail for the companies any right and/or claim to enter into contracts with Rai Com and/or any additional future assignment procedures.
RESERVES AND CLARIFICATIONS
This Notice does not constitute an invitation to offer or an offer to the public, pursuant to Art. 1336 of the Italian Civil Code, or a promise to the public, pursuant to Art. 1989 of the Italian Civil Code, but a simple request to formulate an expression of interest, which will not be binding in any way for Rai Com.
Rai Com reserves the right to proceed even in the presence of a single expression of interest or by identifying additional competitors, also using the RAI Supplier Register.
Rai Com reserves the right in any case not to proceed with the call for the next competitive procedure or to initiate a different procedure and/or to suspend, modify or cancel at any time this market search in whole or in part: in such cases, companies that have expressed an interest may not claim any legitimate expectation or demand, for any reason, from Rai Com.
No reimbursement is due for the submission of an expression of interest, even if the subsequent competitive procedure is not carried out.
PARTICIPATION REQUIREMENTS
Companies wishing to submit their expression of interest must meet the following requirements:
– not be listed in the computer database kept by the observatory of the Italian National Anti-Corruption Authority (ANAC) and/or by any other authority established for this purpose in the State of origin due to having submitted false declarations or false documentation in tender procedures and subcontracting awards or in any case that any such listing has expired;
– the company and the persons of which it consists must not be present in and must not be part of organisations present in the lists of reference relating to the financial fight against terrorism (published by the Financial Intelligence Unit in the relevant Member State);
– be in possession of all technical and professional suitability requirements envisaged by the legislation on occupational safety in force in the State of origin;
– comply with national collective bargaining agreements and contracts as well as regional, local or company agreements, where signed, stipulated by the trade unions of employers and employees that are comparatively most representative at national level;
– comply with the obligations on insurance, social security and welfare envisaged by current regulations;
– Have proven multi-year experience in the trade fair sector, including the production and installation of at least three stands for national and international events in the past four years;
– Have an in-house team composed of at least one architect/designer and one project manager with experience in managing complex exhibition setups;
– Be capable of producing design materials in CAD format and photorealistic 3D renderings;
– Have knowledge of and comply with applicable technical and safety standards (including fire prevention, electrical systems, accessibility, etc.);
– Be fully available to operate in accordance with the timelines set out in the Technical Specifications.
Participation in this expression of interest does not constitute proof of meeting the requirements necessary for assignment.
Self-declared compliance with these requirements must be confirmed and supplemented at the time of participation in the selection process and may, in any case, be subject to verification by Rai Com.
DESCRIPTION OF SERVICES
Services for the production, transport, assembly/disassembly and storage of an exhibition stand for Mipcom (Palais des Festivals – Cannes/France) for the three-year period 2025/2027.
The attached technical specifications detail the characteristics of the Services requested above.
TERM
The duration of the Services, and consequently of the related agreement with the selected supplier, shall run from the date of execution of the agreement until 30 October 2027.
ESTIMATED TOTAL VALUE OF SERVICES
The estimated total value of the Services, calculated for the entire term of the agreement, is € 350,000.00 (three hundred and fifty thousand) plus VAT, all-inclusive and thus covering any expenses incurred to meet the requirements of the technical specifications in compliance with current legislation on the matter.
SUBCONTRACTING
Subcontracting shall be permitted only upon prior authorization by Rai Com.
In particular, with reference to the paneling installation service, subcontracting is allowed up to a maximum of 50% of the value of the aforementioned service, considering the “prevalent” nature of this activity, the need to ensure the quality of the services provided, and the uniformity of management and coordination of the contract.
AWARD CRITERION
The contract will be awarded on the basis of the lowest price.
Companies will be required to apply a discount to the estimated total value of the services, without prejudice to the provisions set out in the following section: PROCEDURE FOR SUBMITTING EXPRESSIONS OF INTEREST.
DEADLINE FOR SUBMISSION OF EXPRESSIONS OF INTEREST
The final deadline for submitting the expression of interest is the day of 11th July, 2025 at the time of 11:00 am.
Once the deadline has elapsed, no further expression of interest will be considered valid, even if it replaces or supplements any previous expression of interest.
If an expression of interest is submitted by the same company to replace, correct or supplement a previous expression of interest that did not meet the requirements, the date and time of receipt of the last expression sent will prevail.
DEADLINE FOR CLARIFICATION REQUESTS
Any requests for clarification regarding this Notice must be sent in writing and in Italian by no later than 2nd July 2025 at the time 11:00 am via email to the following address: quesiti.acquistiraicommerciale@rai.it
Responses to such requests will be sent by email no later than 8th July 2025.
PROCEDURE FOR SUBMITTING EXPRESSIONS OF INTEREST
Expressions of interest, produced using the Declaration Form (Annex 1 to this Notice), must be signed by the legal representative or by the competent company attorney, attaching a scanned image of a valid identity document. Expressions of interest should only be sent to the following certified email address: acquisti.raicom@postacertificata.rai.it or for foreign companies, by recorded delivery letter with notice of receipt to the following address: Rai Com S.p.A., Via Umberto Novaro n. 18 – 00195 Rome.
When submitting the expression of interest, the interested party must strictly indicate the following subject in the certified email message: “EXPRESSION OF INTEREST FOR THE ASSIGNMENT OF THE SERVICES FOR THE PRODUCTION, TRANSPORT, ASSEMBLY/DISASSEMBLY AND STORAGE OF AN EXHIBITION STAND FOR MIPCOM FOR THE THREE-YEAR PERIOD 2025/2027”.
The sender is solely responsible for ensuring that the expression of interest is submitted on time. Rai Com declines all liability for any lack of receipt, by the set deadline, of the expression of interest.
Declarations of expression of interest will not be considered admissible if the submission procedures indicated above are not respected.
As this is a market search aimed at identifying economic operators interested in participating in the competitive procedure referred to in the subject, no offers must be submitted at this stage but only expressions of interest, according to the application form attached to this notice on the Rai Com institutional website.
PERSONAL DATA PROCESSING
Pursuant to EU Regulation No. 2016/679 and the applicable Italian legislation (Legislative Decree No. 196/2003, as amended by Legislative Decree No. 101/2018), it is hereby specified that the personal data declared by each participant will be processed by Rai Com, as data controller, for the purpose of verifying the eligibility of participants to take part in the potential competitive procedure. For more information on the data processing, please refer to the “Supplier Privacy Notice” available on Rai Com’s website at the following link: https://www.raicom.rai.it/privacy-policy/
CODE OF ETHICS AND ORGANISATION MODEL PURSUANT TO ITALIAN LEGISLATIVE DECREE 231/01 AND ANTI-CORRUPTION LEGISLATION
This notice is published in full compliance with the Code of Ethics and the Organizational Model pursuant to Legislative Decree No. 231/2001 adopted by Rai Com in accordance with applicable laws. These documents are available on the website www.raicom.rai.it under the section “The Company” – “Statutes and Regulations” at the following link: https://www.raicom.rai.it/statuto-e-normative/.
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